On Wed, Apr 2, 2008 at 9:22 PM, bewkard bewkard@gmail.com wrote:
I have finally had it with paperwork. This last tax season did me in.
I've talked to a couple people about using OCR to store documents digitally. I know that a few people on the list do this as well. I was wondering if anyone could give me some tips about what works and what doesn't work. Is it better to OCR things? is it better to scan and save a PDF or some other portable document?
Again, TIA
Tim
Fix number Zero. Sadly WinClosed and possibily hardware restricted .
http://www.neatreceipts.com/getorganized?gclid=COmVy_q1v5ICFQEQlwoduljzbw
Mentioned here so any Linux folks wishing to do this can see an established player in the field.
Second is outsourcing:
Which also lists Linux compatibility .
There USED to be document handling services that handled small clients and personal accounts but that have been decimated to almost extincted. I used to work for one.-Let me give a short overview of factors in archiving paper records and ever expecting to see them again. As in indexing and retrieval plans should become frozen BEFORE capture planning . NEVER assume you can discard originals! Which behooves you to use the capture phase to physically archive not only originals but "proof prints." EX:
Scan docs- save file- retrieve file- reprint doc- audit a few or even 100% File the proofs as applicative insurance. Risk assessment's dictates how far you go. I could end my comments with suggesting that the hardware image capture itself is your baseline pass/flunk. Detail lost in a bad scan is GONE. and if you trash the originals? I could bore you with a recollection/tutorial of micrographics camera plus scanner gear that made microfilm images and scans in one pass but will post that only if asked or it is wanted off list.
Oren Beck
816.729.3645